A software audit can cost millions if you don't have control of your licenses. GLPI automatically cross-references purchased licenses with installed software.
Why control licenses in GLPI
- Compliance: avoid fines for using software without a license
- Savings: identify underused licenses and renegotiate
- Audit readiness: be prepared for manufacturer audits (Microsoft, Adobe, Oracle)
- Planning: forecast renewals and budget
Setting up in GLPI
1. Register licenses
In Management > Licenses, register each license with: software, type (OEM, Volume, Subscription), quantity, expiry date, vendor and contract.
2. Link to software
Associate the license with the corresponding software in the inventory. GLPI automatically calculates: licenses available, in use and in excess.
3. Automatic reconciliation
The inventory detects installed software. GLPI compares it with registered licenses and displays a compliance report: covered, uncovered, underused.
4. Alerts
Configure notifications for: licenses expiring in 30/60/90 days, detected excesses, new installations without a license.
Useful reports
- Installed software × available licenses (compliance gap)
- Licenses expiring in the next 90 days
- Total licensing cost by department
- Installed software with no registered license
Next step
With licenses under control, combine with the asset lifecycle for complete IT asset management.
